Administrative Assistant (Part-Time) - 40% (m/f/d)

We are looking for you, a motivated administrative assistant, to join our team part-time and contribute to our growth and success. Our collaborative environment values innovation, teamwork, and independence. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations. You will work closely with our team, managing CRM systems, SharePoint, and various templates as well as legal and accounting documents. Additionally, you will act as a liaison between team members, clients, and external partners.


Expertly and reliably perform supportive commercial and administrative tasks.

  • Using SharePoint and CRMs (Hubspot/Salesforce) to enter and manage data.
  • Scheduling appointments, meetings, and managing calendars.
  • Handling incoming calls and correspondence.
  • Preparing, modifying, and organizing documents using templates
  • Organizing company events, meetings, travel and conferences.
  • Collaborating with team members to ensure efficient workflows.
  • Record keeping in accordance with legal and accounting standards.


  • Proven experience as an administrative assistant or in a similar role.
  • Strong organizational skills and good time management.
  • Excellent communication and interpersonal skills.
  • Proficiency with MS Office Suite and Sharepoint
  • Experience with CRM systems (Salesforce or HubSpot).
  • Willingness to tackle and overcome professional challenges.
  • Good oral and written communication skills in German and English 

What we offer:

  • A collaborative and dynamic working environment.
  • Flexible working hours.
  • A varied and responsible field of activity
  • The opportunity to contribute to the growth of an exciting startup.
  • Competitive remuneration commensurate with experience.
  • Personal development through further training


Interested candidates can submit their CV and a short cover letter on our website ( Please include "Administrative Assistant Application" in the subject line.


Apheros AG is an equalopportunity employer. We welcome applications from candidates of all backgrounds.

Application deadline: March 1, 2024

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